Pharmacy data archiving solutions are applications that can be leveraged by pharmacies of all sizes from individual pharmacies to large chains and health systems to house legacy data for long term storage and retrieval purposes in order to meet HIPAA compliance and state and federal regulatory requirements. Pharmacy data archives can be used by pharmacies to continually access excess data that was not migrated to a new system to increase storage capacity on the new system.
The archiving of legacy data has many potential challenges including:
Needless to say, picking an archiving partner with the knowledge and experience to guide an organization through this process is critical.
Pharmacies can benefit from data archiving solutions in a variety of ways. Pharmacices can leverage the benefits of data archiving for financial, compliance, or regulatory needs. Archiving legacy systems allows pharmacies to maximize their productivity while decreasing costs and increasing storage capacity. Pharmacies data archiving solutions can be viewed as a form of consolidated pharmacy data warehouse, and has the potential benefits to increase business intelligence.
Over the last 31+ years, Two Point has had to the opportunity to work with hundreds of pharmacies on data archiving projects, which has resulted in acquiring some frequently asked questions.
Numerous reports can be generated from the ACERT™ application. Including but not limited to Patient Tax Audits, Prescription Hardcopy Images, Pickup Signatures, Insurance Group Store Audit Reports, Subscriber and Patient Subpoena reports, etc. Most reports can be produced in either PDF or tab delimited format.
Given the often complex nature of implementing a pharmacy data archiving solution, it is important to have a solid plan in place to ensure success. That is why Two Point’s data archiving strategy incorporates the following phases:
Our ACERT™ archives are operating system, database, and browser “agnostic,” and can be implemented in a variety of ways, from bare metal to virtual, on premise to cloud-hosted.
ACERT™ allows you to consolidate disparate legacy pharmacy systems into a single, lightweight and easily scalable archive. Our enterprise-level archives allows you to include an assortment of non-Pharmacy financial and clinical archives such as EMRs, practice management or departmental software systems.
Pharmacies may request data archiving for a number of reasons. Pharmacies looking to decrease their expenditures, improve data security compliance, and analyze their pharmacy data will be interested in data archiving solutions.
Our pharmacy data migration clients who are upgrading their pharmacy software to a new system will leverage our data archiving solutions to minimize the amount of data they choose to take across to the new system. Oftentimes, vendors will only allow a limited range of data to be brought across, therefore, creating the necessity for an archiving solution.
Pharmacies who are in the process of closing may also need to establish a data archiving solution to maintain compliance of their records to meet state regulations and/or HIPAA guidelines for maintaining records for a certain number of years.
Two Point’s proprietary ACERT™ software is the industry leading pharmacy archive with installations in major chains, health systems, and single store independents across North America. Data archiving allows pharmacies the ability to lighten their backlog of data migrated to their new system, while maintaining regulatory compliance by storing as many as ten years or more of back data, documents, and images in order to fulfill any audit or state board requirements.
ACERT™ for pharmacy provides pharmacies with:
From individual pharmacies to large chains, Two Point has archived hundreds of pharmacy software systems. Because our core competencies are the ability to extract discrete and no-discrete data and images, we don’t use HL-7 as it leaves data behind. We help you get the data your compliance and user teams require.
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