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Pharmacy Data Migration
Pharmacy Data Migration Solutions
What Is Pharmacy Data Migration?
Pharmacy data migration is the process of extracting, translating and loading pharmacy data from the retiring legacy system to the new pharmacy system.
Pharmacy data must be extracted, processed, validated, and output into a format acceptable to the new vendor prior to go-live in order to have a successful pharmacy data migration.
Two Point will work with the pharmacy software vendor to obtain data specs to ensure the data is converted into the appropriate format for the information to be accepted into the new application.
Pharmacy Data Migration Solutions
Find The Data Solution For Your Organization
Two Point’s data migration specialists bring years of experience to every conversion. We ensure an accurate, fast, flexible, reliable, and secure conversion process for all types of systems.
Challenges
What Are Pharmacy Data Migration Challenges?
The data migration process for a pharmacy is not an easy one. There are always challenges to overcome and we work hard at making sure these hurdles don’t get in your way of success!
The quality of data in your pharmacy’s software system can be poor–or filled with field work-arounds–which is why we analyze the information before migrating it to prevent loading bad data into the new system. We are able to parse and move data from the wrong field to the right field in the new system.
When implementing new software systems, it is crucial to ensure that the data being processed has been validated by all parties (conversion vendor, new system vendor, and the pharmacy). If not, medication errors can occur resulting in potential harm to the patient.
Two Point has earned our industry reputation for quality by following conversion best practices. We perform extensive testing throughout each phase of the project, and we require the new vendor and pharmacy to perform their due diligence as well before go-live. We believe in the shared responsibility of the entire project team.
Two Point has two processes for converting pharmacy
Manual and ACERT™
Two Point has been successfully migrating data for pharmacies since 1990, back when our founder had to be locked in the pharmacy overnight! We have been innovating for the three decades since, from tape back ups and discs, to modem pulls evocative of AOL, to our current streamlined process in which all of the work is performed remotely. Our tried and true process for small scale jobs (under 10 pharmacies) runs automated scripts tweaked for your particular projects and run through by our highly trained pharmacy services team. Most of our project coordinators are certified Pharmacy Techs with an average of 10 years of conversion experience.
Two Point’s ACERT™ software is designed to systematically extract the data and images on a daily basis from legacy system(s), and auto-processing through output to the new vendor for large scale data migration jobs into the thousands of stores. This software is responsible for most of the mass chain conversions since 2005, with the largest being a 1,700 store acquisition which went live in 3 months!
Benefits
Pharmacy Data Migration Benefits
Two Point’s founding was based on a simple principle: your time is valuable. Just as you hire experts to fix your car, or install your new dishwasher, when you hire Two Point you are hiring the conversion specialists so that you can do what you are best at: patient care.
There are numerous business issues that can be resolved through migration:
- Reduced IT Costs
- Investing money in a new system doesn’t seem on its face to save you money, however maintaining an older legacy system, or the end of life server it resides on, can prove to be far more costly. Many older systems are difficult to keep compliant, and the risk of security breaches have increased significantly since 2020, whether it be hackers holding HIPAA data for ransom, selling it on the dark web, or using it for identity theft. HHS fines for HIPAA security breaches can be astronomical, so money spent up front can very well save you money over time might be a matter of several degrees.
- Increased Productivity
- Migrating your pharmacy's data can help you be more productive. Your legacy system may be reaching obsolescence, or no longer fit your changing business paradigm. Investing in the move to a new system can make your staff more efficient, effective, and reduce cycle time–something you know will make your customers happy. Working on older systems often means that your staff has been creating workarounds for the failings of the system, such as missing fields or abilities. These types of behaviors make your system cluttered, and causes system knowledge drift between staff. Moving to a new system that keeps updated with new fields and abilities allows your staff to find important information because it exists in the correct field, and with push button efficiency instead of a three-step process developed to “make the system work.”
- Maintaining Compliance
- Compliance has become a rising expense for pharmacies, and cutting corners might lead to expensive consequences. Median security breach occurrences year over year are on the rise, as are hacking/IT incidents. Ignoring your compliance can lead to HHS fines that can reach into the millions. Acting proactively to update servers, security protections, and migrating to more advanced systems is a proactive investment that saves you money over the long haul.
- Increased Performance
- When migrating to a new system most pharmacies bring over two years of data. Particularly if you have been using your legacy pharmacy system for over 10 years your system is probably sluggish with low memory and full harddrives. By moving only the most recent data to the new system you can lose your old system’s baggage weighing you down, becoming light on your feet and increasing performance on your new system. In an effort to maximize capacity in the new system, Two Point also offers pharmacy data archiving options for the older data and images that allows pharmacies freedom from compliance requirements while still having user-friendly access to important information.
In an effort to maximize capacity in the new system, Two Point also offers pharmacy data archiving options that allow pharmacies freedom from compliance requirements while still having user-friendly access to important information.
Clients Questions
Pharmacy Data Migration Questions
After working with pharmacies for over 33 years, Two Point has experienced a multitude of questions related to pharmacy data migration. To assist with the data migration process, we have compiled a list of our frequently asked questions from previous clients.
Our Process
Pharmacy Data Migration Process
We work directly with our clients and vendors to ensure the incoming data meets the new vendor software specifications to ensure a seamless transition for pharmacies to updated software.
Pharmacy Data Migration Information
Why Choose Two Point For Pharmacy Data Migration?
Two Point has been at the forefront of pharmacy data extraction and conversion for over three decades. We leverage our proprietary software to extract, transform, and convert pharmacy system data, images, and documents of all types for independents, specialty, chains, and hospital pharmacies.
Our pharmacy data migration services have assisted thousands of pharmacies migrating their data while helping them maintain state board requirements and federal HIPAA and Hitech regulations.
Multifaceted Service Offerings
Pharmacy Data Migration to Pharmacy Archiving
Two Point will work with the pharmacy to determine the best pharmacy data management option. Pharmacy owners may be updating their pharmacy data software system in order to maximize storage; this can be accomplished by a two phase approach from data migration to data archiving. Two Point helps the pharmacy to determine what data should be included in the data migration process, followed by analyzing and extracting the complete historical patient data to an easily accessible client-side archive.
Our Proprietary Software
Pharmacy Data Migration ACERT™
ACERT™ allows chains and hospitals with multiple pharmacies to utilize its automated processing from soup to nuts. Using its unique Roll-Out Control (ROC) feature ACERT™ can extract data from each store server on a daily basis, running test, base and live or delta outputs on a given schedule set forth by the project timeline.
This process cuts out the extractor middleman, and saves time on live night by reducing the overall data and image pull and processing.
ACERT™ provides pharmacies with:
- Automated collection from different systems
- User-defined validation metrics and failure thresholds for migration
- Hardware failover and optimization
- Quick, intuitive web based roll-out control for migration and daily backup
- Able to be stood up in your environment to keep HIPAA data within your network
Pharmacy Data Acquisition Management
Data Management For Acquisitions & Mergers
Pharmacy mergers and acquisitions can be challenging for all parties involved. Two Point helps buyers and sellers navigate that space by being an independent middleman. Many purchase opportunities are performed on short timelines and are reliant on the type of seamless integration of Two Point into the chain’s or new vendor’s acquisition processes.
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