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Laboratory Information System Data Migration to Epic Beaker™
Migrating data from a Laboratory Information System (LIS) to Epic Beaker™ involves transferring important laboratory information. This includes test results, patient records, and specimen information. The data is migrated from the legacy system to the new system, Epic Beaker™. Beaker™ offers a robust solution for laboratories to streamline workflows while maintaining accuracy and compliance. Two Point’s data migration to Epic Beaker™ offers a seamless transition with minimal disruptions to enhance overall lab efficiency.
Choosing the Right Implementation Approach: Add-On/Enterprise vs. Post-Live
Organizations have two options when choosing the right implementation approach when implementing Epic Beaker™, add-on/enterprise install or post-live implementation.
Add-On/Enterprise Install:
Overview: Overview: Organizations may choose to implement Epic Beaker™ with a broader enterprise install. This comprehensive approach integrates Beaker™ seamlessly into the existing Epic ecosystem.
Timeline: These implementations can span more than 18 months, considering the complexity of integrating multiple modules and ensuring alignment with organizational goals.
Post-Live Implementation:
Overview: Post-live implementations focus on specific Beaker™ functionalities. For example, a basic Beaker™ install (orders-only or clinical pathology) can be further developed by adding Beaker™ AP (Anatomic Pathology) functionality.
Timeline: These shorter implementations, which occur over approximately 12 months, allow organizations to build upon their existing Beaker™ foundation.
Alignment with Governance Policy and Methodology
Governance Alignment: It is important to ensure that Beaker™ AP implementation aligns with your health systems governance policies and methodologies. Our approach integrates project management guidelines, governance structures, and decision-making processes.
Methodology Framework: Following a structured methodology (such as Agile or Waterfall) ensures effective planning, execution, and monitoring during the transition. Having clearly defined responsibilities, roles, and communication channels is essential for success.
Implementation Processes for End User Issues
Weekly Client Build Team Meetings: Recurring meetings during the implementation phase every week allow for immediate feedback and identification of concerns throughout the data migration project.
Monthly Client Key Stakeholder Meetings: Regular meetings provide a platform to identify and resolve Beaker™ AP usage and workflow-related challenges. Proactive communication involving the data management vendor in these conversations ensures continuous improvement.
User Support: We promptly address end-user issues throughout the Epic Beaker™ implementation by utilizing regular feedback mechanisms and user acceptance testing. We prioritize user satisfaction and smooth adoption.
Interfaces with Lab Instruments and Data Repositories
Instrument Integration: Seamless communication between Beaker™ AP and laboratory analyzers (instrument interfaces) is one of our many strong points in specification mapping for your data conversion. This integration transition automates test orders, specimen information exchange, and result reporting, enhancing efficiency.
Data Repositories: Effective data transfer between Beaker™ AP and data repositories (such as databases and data warehouses) requires robust interfaces. Our vigilant process ensures data accuracy and reliability.
General IT Controls and Regulatory Compliance
User Access Management: Implementing access controls prevents unauthorized system access and data manipulation. Proper user authentication, authorization, and role-based access are essential for security.
Change Management: Our strategy at Two Point during your implementation involves managing changes to Beaker™ AP (e.g., updates and patches) while minimizing disruptions. Change approval processes and version control ensure stability.
Regulatory Compliance: We rigorously follow HIPAA compliance requirements. Privacy, security, and data protection are non-negotiable, expected, and not assumed. We also follow National Institute of Standards and Technology (NIST) guidelines.
Managing Data Quality and End-User Acceptance
Data Migration Challenges: We prioritize ensuring accurate data migration from your legacy system(s) to Beaker™ AP. Manual data mapping, especially for missing historical data, receives meticulous attention.
Pre-Implementation Reports: A rigorous data quality assessment during pre-implementation testing is essential. Identifying discrepancies or gaps ensures data integrity.
The Role of Conversion Vendors: A Vital Link in Your Beaker™ Journey
When implementing Epic Beaker™, the right partner can make all the difference. At Two Point, we specialize in seamless data migration, ensuring your transition to Beaker™ is smooth, efficient, and impactful. Let’s explore how our expertise benefits your healthcare system:
Legacy Data Preservation
Legacy Case Numbers: Conversion vendors understand the importance of preserving historical context. We ensure that your legacy case numbers remain intact, allowing seamless continuity for patient records.
Recuts, Amendments, and Addendums: Beaker™’s flexibility allows for recuts, amendments, and addendums. Our expertise ensures that these critical actions can be performed seamlessly within Beaker™, maintaining data accuracy.
Discrete Legacy Data: Analytics thrive on data. We ensure that your discrete legacy data remains accessible for robust reporting and insights.
Smooth Transition, Minimal Disruption
Lab Operations Uninterrupted: Transitioning to Beaker™ doesn’t mean disrupting your lab workflows. Working with your build team and stakeholders, we strive to ensure a smooth shift and maintain continued productivity.
Patient Safety First: Our attention to detail can assist your organization with reducing mislabeled specimens and enhancing patient safety to achieve positive patient identification with Beaker™.
Data Security and Integration
Data Security: Protecting patient information is non-negotiable. Beaker™ ensures data security, and our expertise ensures a seamless transition without compromising confidentiality.
Integration within the Epic Ecosystem: Beaker™ isn’t an isolated system—it’s part of the larger Epic ecosystem. Our conversion services ensure that Beaker™ integrates seamlessly, eliminating the need for complex interfaces.
Two Point: Pioneering Excellence in Beaker™ Data Migrations
At Two Point, our journey began over 34 years ago when our founder, Phil Lisitza, revolutionized pharmacy data migration. Since then, we’ve been at the forefront of health data management, specializing in seamless transitions to modern systems like Epic Beaker™. Our extensive experience ensures that your Beaker™ implementation is successful and optimal.
Security Protocols: Safeguarding Patient Information
HIPAA and HITECH Compliance: We understand the gravity of handling patient data. Our protocols adhere rigorously to federal laws, including, but not limited to, the Health Insurance Portability and Accountability Act (HIPAA) and the Health Information Technology for Economic and Clinical Health (HITECH) Act. The privacy and data security of your patient data is our Job One.
State-Specific Regulations: Each state has its regulations governing health data. Our team stays informed about state board regulations and can work with your legal department.
Certified Security Protocols: Our team is certified in compliance and security protocols. We follow best practices to safeguard PHI (protected health information) and PII (personally identifiable information).
From encryption to access controls, we leave no room for compromise.
In Summary
By partnering with Two Point in your data migration to Epic Beaker™, you leverage modern technology while preserving the legacy that makes your healthcare system unique. Your organization has chosen to migrate to Epic Beaker™ for their streamlined workflows, enhanced patient care, and data-driven decision-making model, let us help you capitalize on your investment.
Two Point doesn’t just migrate data; we orchestrate a seamless transition, help you migrate the data for your daily workflows, and prioritize data security. Let’s work together to elevate your Beaker™ implementation!
Learn more at Two Point.
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