If you plan to archive athenahealth data, your healthcare organizations must be sure the archival process is accurate, secure, and compliant. After all, this decision comes with a lot of responsibility, and knowing a healthcare organization’s data is protected and managed correctly is critical. At Two Point, we offer athenahealth data management services to give you the confidence and peace of mind you deserve when archiving and migrating athenahealth data. We will discuss these services today, as well as the top considerations to keep in mind for an athenahealth EMR archive, and much more.
Data archiving is not the same as a data backup. Backups are intended to restore an existing system in a disaster recovery or business continuity scenario. Inherently they assume the system in question still exists, but has experienced some kind of fault, failure, or outage, and thus needs to be restored to working order. Archiving, in contrast, assumes that the system in question no longer exists and doesn’t need to. Instead, a healthcare data archive houses the underlying information from the particular system or systems in a unified, centralized, and easy to use archiving application without relying on the original system’s existence.
For healthcare organizations planning to archive their athenahealth data, there are four top considerations to keep in mind: ease of use, cost-effectiveness, security, and compliance.
Data archive solutions should be easy to use. This ensures athenahealth data can be quickly and easily accessed at any time. The archive must also have a user-friendly interface to make it simple for users at all levels of technical experience to access the archive with minimal effort.
It’s vital to consider the cost-effectiveness of athenahealth data archiving, as healthcare organizations must strike a balance between cost savings and compliance and security measures. Two Point offers archive solutions that offer both cost savings and comprehensive security and compliance support.
Data security is critical for athenahealth data archival. With valuable data at stake, healthcare organizations must ensure their data is always kept secure. Two Point’s healthcare data archive solutions help guarantee data is protected and archived with the utmost security.
Finally, to remain compliant with federal regulations (including HIPAA compliance) and industry best practices, health data archival should include compliance checks to guarantee the data is stored per government regulations.
Healthcare organizations must also decide precisely which data they will store in the archive and keep in mind that archiving this EMR requires a vendor extract. Athenahealth will provide CSV extract containing patient demographics, appointments, and financial transactions (charges, adjustments, payments), as well as patient charts including scanned documents in PDF format. If necessary (though not required for audits) athenahealth can provide ERA files that contain what is necessary to recreate the athenahealth-replicated EOB’s.