There comes a time for every healthcare organization when it decides to move on from its existing EHR software. If your organization has reached this point with eCW you may be looking for options to migrate your health data. If eCW is no longer your primary EHR, but it stores legacy data, you may also be looking for options to decommission your legacy eCW system. Our team has decades of experience working with healthcare organizations to convert and archive their healthcare data as well as a decade of experience specifically working with eCW data. We want to make this transition as easy on you as possible ⸺ without interruptions to patient care.
Today, we will discuss our eCW archiving solutions to provide you with a better understanding of how we can help you manage your data. We will also discuss how to prepare for an eCW archive, what we recommend they include, and other important considerations.
To begin, let’s first review what is eClinicalWorks (eCW)? Founded in 1999, eClinicalWorks is a comprehensive, cloud-based EHR software system. In fact, it is the largest cloud-based EHR software in the United States. The software provides a complete EHR solution for practices of all sizes, from single physicians to large hospitals. eCW offers a number of features and modules, including those for patient records, appointment scheduling, charting and documentation, lab and imaging results, reporting and analytics, and much more.
However, it isn’t the only EHR software healthcare organizations have to choose from, and many are now making the decision to find a different solution for their data.
Next, let’s discuss what is an eCW archive? In short, an eCW archive is a converted copy of your eClinicalWorks database. With this copy, you can maintain long-term access to your eCW data ⸺ without having to keep the eCW software up and running.
This archival process can be done for multiple reasons, including:
Not to mention, when you archive your legacy eCW data, it allows your organization to cancel ongoing support or access with eCW. In turn, this can save your organization thousands of dollars each year for the lifetime of your data retention requirement.
As we mentioned, we have been helping our clients preserve their eCW data for decades, and over that time, we’ve come up with a helpful list for how to prepare for your own eClinicalWork archive to ensure the process goes as smoothly as possible.
This list includes:
Next, let’s discuss what you should include in your eCW archive.
To begin, our interface provides you with:
Additionally, information that we recommend including in your archive includes:
We understand that the decision to undergo any EHR archival process is a big one. Here at Two Point, we have a decade of experience helping our clients with eCW archiving – and we’re confident we can help you too.
When you partner with us for your eCW archiving needs, you can expect the following:
Contact Two Point today to get started on your eCW archival journey!