eCW Conversion & Archiving Solutions

eClinicalWorks Archiving Solutions

eClinicalWorks Archiving and Migration Overview

Two Point’s team has decades of experience working with healthcare organizations to convert and archive their eCW data. Our goal is to make the transition as easy on you, your staff and ultimately your patients who rely upon it for patient safety. We want to ensure that your health organization continues to provide excellent patient care by archiving and migrating your eCW data without interruptions.

Many healthcare organizations are choosing to migrate away from eClinicalWorks’s cloud-based EHR software which provides both EMR and PM services. The age of eCW system along with the multiple overhauls and version changes has culminated in a bulky and labyrinthian legacy database which includes a large number of load-bearing empty tables that needs to be considered for migration and archiving considerations.

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Contact Us For eCW Archiving Solutions

(800) 276-4689

sales@twopoint.com

Request Your Archive Demo

Experience Cost Savings Benefits

Our sales team will work with you to determine your organization’s archiving needs to decommission your eCW legacy system.

eClinicalWorks Data Management

eCW Data Management Services

Whether you are moving your eCW data to a new system or archiving the information stored in existing solutions – Two Point has services that will meet individual needs.

eCW Data Extraction & Conversion

Two Point knows that data is the lifeblood of any healthcare organization, and our goal with every migration we perform for you has always been twofold: firstly by securely transferring files from your eCW system into a new one; secondly making sure everything gets done right while maintaining the integrity of your data! We work closely alongside both internal IT teams as well as your new vendor for accurate data specifications.

We will extract the data from your current eCW system and either work on the data in a virtual server established at your organization, or bring the data back to Two Point prior to loading the data onto your new system.
Before you go-live on your new system, Two Point will transform your eCW data to the specifications provided by your new vendor. The validation process of your eCW data will go through a series of tests to ensure that the data is fully validated prior to go-live.
On your go-live night, Two Point will provide support to ensure the migration of your eCW data is smooth and accurate prior to project completion.

eCW Data Archival & Storage

Two Point offers a data archiving solution for your eCW needs whether you are migrating to a new system or decommissioning eCW and/or other legacy systems. Archiving old server data can assist in eliminating future security risks while reducing ongoing maintenance and upgrade expenses on the part of your healthcare organization. Our archival application makes consolidating disparate data convenient and user-friendly every step along the way; no more juggling data between different applications – now they’re accessible in a single user-specific archival environment.

Our archive provides your organization with a HIPAA compliant application for patient record retention and other sensitive PHI with minimal investment without required on-going maintenance costs
Archiving your legacy eCW data allows your organization to cancel on-going support or access with eCW to save your organization thousands of dollars each year for the lifetime of your data.
Improve business intelligence, clinical machine learning initiatives and patient safety with data consolidation to a single application from disparate legacy systems.

eCW Data Archiving Information

eClinicalWorks Additional Information

eCW data is stored in the database. Some key information that may be stored in your eCW database includes encounters (locked and unlocked), progress notes, patient information, provider information, documents and images.

Prior to the start of the archiving process, any encounters that your organization would like included in the archive must be locked.
Decrypted progress notes can be included in the archive.
Document types that may be present in your current eCW system that can be included in your archive include: pdf, jpg/jpeg, gif, png, tif, and docx

eCW Information To Be Included In The Archive

Two Point has helped eCW customers preserve their data for the past several decades. In that time, we've compiled a list of frequently-stored information that you may want to include in your archive!

Our interface provides:

Patient search
Patient list matching specified search criteria
Screen to choose from patient demographic summary, existing patient documents, diagnostic imaging & lab results, and locked encounter progress notes
Ability to download (to PDF) the patient demographic summary, existing documents, diagnostic imaging & lab results, and locked encounter progress notes

Information Included In The Archive

Patient and Provider Information

Patient demographics, immunizations, referrals, and medical history written to a PDF summary per patient
Locked encounter progress notes. A summary of each locked encounter, based on the eCW Progress Notes, will be written to PDFs. No unlocked progress notes will be included in the archive
Existing patient documents and images in eCW
Diagnostic imaging and lab orders written to a PDF summary per patient encounter
Conversion of eCW diagnostic imaging and lab result XML reports to PDFs attached at the patient encounter level

Reports
- Clinical (Demographic, Referral, and Immunization) Report
  - Two Point proprietary batch reporting tool
- Lab/DI Summary Report
  - Two Point proprietary batch reporting tool
- Lab/DI Report
  - XML to PDF

How You Can Prepare for Your eCW Archive

eClinicalWorks Archiving and Conversion

Why Choose Two Point for Your eCW Data Conversion and Archival Needs?

Two Point has been converting and archiving eCW data for a decade. We have gained insight into the systems over time to successfully migrate your information while avoiding any obstacles that may arise from previous conversions or obstacles unrelated to our service. With this knowledge, we can provide you with security, accuracy and timeliness when it comes down to delivering quality services on each conversion and archival project!

Our eCW Data Conversion & Archivals Are: