Selecting an experienced archiving partner with the knowledge to address these challenges is essential for ensuring a smooth and compliant transition.
Healthcare data archiving solutions are specialized applications designed to securely store and manage historical data from legacy systems. These solutions support long-term data retention, ensuring compliance with regulatory, reporting, and legal requirements while maintaining accessibility for audits and patient care.
In addition to regulatory compliance, data archiving enhances data protection by safeguarding critical legacy information from becoming inaccessible, ensuring continuity in healthcare operations and decision-making.
Healthcare data archiving is employed across a wide range of systems, from electronic medical records (EMR/EHR) to specialized departmental applications, including pharmacy, surgical services, and blood banks. Beyond clinical data, healthcare organizations also archive financial and administrative systems to ensure compliance, auditability, and operational efficiency.
While archiving is most commonly associated with legacy systems, our solutions can also support active systems. With automated data transfers on a fixed schedule, archives remain up to date—whether preserving data from a soon-to-be deprecated system due to migration or acquisition or maintaining historical records for a system that will remain in use long-term.
Healthcare organizations gain significant advantages from data archiving, with the most immediate being cost savings—eliminating the need for ongoing support contracts and maintenance of retired legacy systems. Additionally, archiving enables the decommissioning of outdated systems that no longer meet modern security and compliance standards.
Beyond cost and compliance, data archiving streamlines release of information processes, ensuring quick and efficient access to historical records. It also enhances data security by providing long-term protection for critical patient and operational data.
Furthermore, a healthcare data archive can function as a centralized data repository, supporting business intelligence, analytics, and even clinical machine learning initiatives, enabling organizations to derive actionable insights from historical data.
Archiving legacy healthcare data presents several challenges that organizations must navigate:
Selecting an experienced archiving partner with the knowledge to address these challenges is essential for ensuring a smooth and compliant transition.
Healthcare Data Archiving FAQs
With over 34 years of experience, Two Point has worked with numerous healthcare organizations and encountered many common questions about data archiving. To support a smooth and informed archiving process, we have compiled a list of frequently asked questions to address key considerations and best practices.
Implementing a healthcare data archiving solution can be complex, making a structured and well-defined approach essential for success. Two Point’s data archiving strategy is designed around the following phases to ensure a smooth and efficient process:
Two Point’s ACERT™ HIT Archive solution is highly adaptable, supporting various deployment methods—whether on bare metal, virtual environments, on-premise, or cloud-hosted. ACERT™ HIT Archive is operating system, database, and browser agnostic, enabling the consolidation of disparate legacy systems into a single, scalable archive that meets your organization’s unique needs.
Designed to accommodate a wide range of systems, from large-scale EMRs to smaller practice management tools and departmental applications, ACERT™ HIT Archive ensures that your data remains secure and compliant with HIPAA regulations. By archiving unstable or unmaintained systems, ACERT™ HIT Archive helps reduce IT overhead, minimize potential outages, and avoid penalties for non-compliance.
ACERT™ HIT Archive simplifies the storage of encounter, case, and visit data by converting it into easily accessible PDFs. This user-friendly interface offers a cost-effective alternative to traditional maintenance fees over the course of your vendor contract.
Additionally, ACERT™ HIT Archive can be customized to include enhanced functionality, such as watermarking, audit logging, patient note additions, and managing accounts receivable (AR) workflows, providing further value and flexibility to healthcare organizations.
Is your healthcare organization looking to cut support costs, improve data security compliance, and streamline the release of information? A robust data archiving solution can help you achieve all of this and more. By consolidating and securing critical data across multiple systems, you can reduce operational expenses, mitigate risks, and unlock valuable insights—all while maintaining full compliance. Invest in a data archiving solution today to drive long-term savings and operational excellence.
As new EMRs and departmental systems often limit the data migration capabilities from legacy systems, the ACERT™ HIT Archive provides healthcare organizations with a comprehensive solution to retrieve and store all necessary data, documents, and images required for state and federal regulatory compliance.
ACERT™ HIT Archive enables the consolidation of disparate systems into a single, enterprise-wide archive, allowing organizations to effectively decommission their legacy systems. Its user-friendly interface ensures a smooth transition for end-users, minimizing the learning curve as they shift from retired systems to the new archive.
Cost Savings Through Decommissioning:
With ACERT™ HIT Archive, healthcare organizations can streamline operations, enhance data management, and realize significant savings.
For over 30+ years, Two Point has successfully archived data from hundreds of healthcare software systems, ranging from single healthcare entities to large health systems. Our expertise lies in the seamless extraction of both discrete and non-discrete data, as well as images, using our proprietary ACERT™ HIT Archive software. We ensure that no critical data is left behind, providing healthcare organizations with a comprehensive, compliant, and secure data archiving solution.
Dental Data Migration: Epic Wisdom™ using Two Point’s Expertise Dental practices today face the challenge of seamlessly transitioning their patient...
Laboratory Information System Data Migration to Epic Beaker™ Migrating data from a Laboratory Information System (LIS) to Epic Beaker™ involves...
When It’s Time to Replace Your Archiving Vendor Many organizations have relied on the same archiving vendor for years. This...
Find out the latest healthcare data management updates and more!
Two Point is the leading provider of health data extraction, analysis, and transformation services for health record conversion and archiving.
33+ years of experience providing data lifecycle management services to pharmacy and healthcare systems.
Copyright © 2022. All rights reserved.
