From Compliance to Cost Savings: How ACERT™ Enhances HIT Governance

In today’s healthcare landscape, compliance and cost control are top priorities for healthcare executives, IT leaders, and compliance officers. As organizations navigate the complexities of electronic health record (EHR) transitions, legacy system management, and HIPAA mandates, the question isn’t just how to stay compliant—it’s how to do so while reducing technical debt and improving governance.

Two Point’s ACERT™ HIT Archive was designed specifically to help health systems retire legacy systems and simplify compliance with state and federal regulations, all while realizing significant cost savings. In this blog, we explore how ACERT™ strengthens HIT governance from both regulatory and financial perspectives.

The Governance Challenge of Legacy Systems

Many health systems maintain outdated EHRs like eClinicalWorks, Allscripts, or NextGen long after transitioning to modern platforms like Epic, Cerner, or MEDITECH. Why? Because legacy systems often hold years of patient, billing, and clinical data that must remain accessible for:

  • HIPAA and HITECH compliance
  • State-specific data retention laws
  • Legal discovery and audit readiness
  • Patient information requests

Yet continuing to license, maintain, and secure these legacy platforms creates significant risk:

  • Outdated software and unsupported patches introduce cybersecurity vulnerabilities
  • Access control limitations can lead to compliance breaches
  • Lack of audit logging hinders accountability and reporting

ACERT™: A Compliance-First Archive Solution

ACERT™ is more than just a data repository—it’s a governance tool purpose-built for healthcare. Key features that support compliance and security include:

  • Role-Based Access Controls (RBAC): Assign user access by job role, department, or legal need, minimizing unnecessary data exposure
  • Detailed Audit Trails: Every record access, export, and modification is logged for audit readiness
  • HIPAA-Compliant Hosting: Installs securely and accessed within your network with guaranteed encryption in transit and at rest

Cost Benefits of Strong Governance

In addition to compliance, ACERT™ delivers measurable cost savings:

  • License Elimination: Retire legacy EHRs and eliminate annual maintenance and support costs
  • Infrastructure Reduction: Avoid ongoing hosting, storage, and IT support for outdated systems
  • Efficiency Gains: Reduce time spent managing compliance requests, audits, and legal discovery
  • Case Study: A 20-site outpatient system retired three legacy platforms after implementing ACERT™, saving over $120,000 per year and improving their audit response time by 70%.

Unified Access, Enterprise-Wide Governance

With ACERT™, health systems can unify access to historical data from multiple legacy systems in a single, searchable portal. This improves governance by:

  • Eliminating data silos
  • Standardizing access protocols
  • Providing transparency across departments
  • Supporting centralized policy enforcement

Legal and Compliance Use Cases

Whether for internal audits, RAC reviews, malpractice defense, or patient access requests, ACERT™ streamlines data retrieval and documentation. Legal and compliance teams gain confidence knowing that:

  • All data interactions are traceable
  • Data cannot be altered retroactively
  • Access is monitored and reportable

A Strategic Tool for CIOs and Compliance Officers

HIT governance is no longer just the domain of IT. CIOs, CISOs, CFOs, and Chief Compliance Officers all play a role in managing risk and ensuring cost-effective data stewardship. ACERT™ supports each of these leaders with:

  • Easily searchable logs for access and usage reporting
  • Alignment with enterprise compliance frameworks

As healthcare organizations grow more data-dependent, strong governance must evolve beyond spreadsheets and manual audits. ACERT™ provides a modern, cost-effective foundation for HIT governance that supports compliance, reduces overhead, and simplifies system decommissioning.

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