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Transitioning from a legacy electronic medical record (EMR) system to a modern EHR like Epic, Cerner, or MEDITECH is a major milestone for any healthcare organization. However, even the most meticulously planned projects can go off track due to data-related missteps.
At Two Point, we’ve seen how strategic data archiving with solutions like ACERT™ HIT Archive can prevent some of the most common and costly conversion mistakes. In this article, we highlight frequent EMR conversion pitfalls and share how thoughtful archiving transforms the data migration process from a high-risk undertaking into a smooth, compliant transition.
Trying to migrate every piece of data from your legacy system into your new EHR seems like a safe bet—until it clogs the new system and complicates workflows.
The Problem:
How Archiving Solves It: Archiving enables you to retain access to complete historical records while migrating only the clinically relevant and recent data needed for continuity of care. This lightens the migration load and preserves the integrity of your new EHR environment.
Many teams focus so heavily on technical migration that they neglect regulatory compliance. Different data types and states require different retention periods.
The Problem:
How Archiving Solves It: Two Point’s ACERT™ HIT Archive ensures that legacy data is securely stored in a HIPAA-compliant, audit-ready format. With role-based access and full audit trails, compliance teams can meet retention policies and respond to legal or regulatory requests with confidence.
Conversion projects often experience scope creep due to unexpected data complexities or delays in legacy system access.
The Problem:
How Archiving Solves It: By archiving non-essential legacy data before go-live, health systems can accelerate their transition timelines. ACERT™ can be implemented in parallel with EHR onboarding, giving teams flexibility and breathing room to meet project deadlines.
It’s common for health systems to keep older platforms running post-go-live for reference access—but this adds unnecessary cost and risk.
The Problem:
How Archiving Solves It: ACERT™ replaces these legacy platforms with a single, vendor-neutral archive that provides fast, secure access to historical data across all decommissioned systems. This reduces operational overhead and enhances data governance.
Many conversion teams focus narrowly on moving data without a holistic governance strategy.
The Problem:
How Archiving Solves It: ACERT™ and Two Point’s expert services support centralized governance with features like user role management, retention policy enforcement, and detailed access logging. Legal, clinical, and compliance stakeholders gain a single source of truth for legacy data.
To avoid these pitfalls, we recommend:
EMR conversion projects carry high stakes—but they don’t have to carry high risk. With the right archive strategy in place, healthcare organizations can simplify the transition, reduce costs, stay compliant, and ensure ongoing access to critical data.
Learn more about how Two Point’s HIT Archiving and Conversion Services can help your health system avoid common EMR conversion mistakes and ensure a successful EHR transition.
